ReadSoft

ReadSoft is one of the global leaders in document automation and extraction in any format, from any form, allowing you to eliminate the manual process of keying data off of documents.

This forms processing software allows organizations substantial savings and increased productivity while providing improved data quality.

At the heart of the ReadSoft Suite of innovate business solutions is a scaleable platform called ReadSoft DOCUMENTS for end to end automation. ReadSoft DOCUMENTS can process any kind of document regardless of file type and origin. ReadSoft DOCUMENTS are pre-configured solutions designed to revolve around a specific type of document or task and extends to the following:

• ReadSoft DOCUMENTS for MAILROOMS. This solution will automate the mailroom with all media capture. Classification sorting, distribution and basic understanding of documents.
• ReadSoft DOCUMENTS for EDI. One can now automate all your business document interchange through secure mail at a fraction of the cost without the hassle.
• ReadSoft DOCUMENTS for INDEXING. This will automate the creation of imaging system indexing based on any key fields or keywords.
• ReadSoft DOCUMENTS for INVOICES. Automating the flow of all your invoices is an important t step in improving efficiencies and reducing costs. We tackled this step in detail at the “business application” link of this site.
• ReadSoft Documents for FORMS. This solution will automate and extract information in any format and in any form.

ReadSoft utilizes a complete five-tier software platform for document automation.

1) CAPTURE
Captures paper or electronic formats

By scanning your paper documents (forms, invoices, time reports, donor cards etc) the software creates a digital image from which information can be read. This information is then interpreted and transferred to your business system.

If your documents arrive in digital format (email attachments, fax, web, digital pens etc) the information is even easier to read.

ReadSoft Documents capture capabilities include all of the following:

• Electronic Documents
• Email
• Web
• PDF
• Document Images
• Scanned Paper
• Remote Scanning
• Fax
• Digital Pen
• Imported Image Files
• Image Enhancement
• Color Handling

2) UNDERSTAND
Extracting information, sorting and indexing documents

ReadSoft DOCUMENTS identifies, interprets, and validates the captured information.

ReadSoft DOCUMENTS handles structured layouts such as airline tickets and application forms, semi-structured layouts such as invoices and purchase orders, and unstructured layouts such as letters and contracts. It understands handwriting, machine print, bar codes, and mark fields, and it recognizes images such as logotypes.

All documents are sorted any way you wish, as in an advanced automated mailroom.

Any kind of relevant information is automatically extracted and validated according to your business rules. The entire content may be indexed in order to enhance archive retrieval.

The software is self-learning, which means that it gets faster and more accurate the longer you use it, and your work processes do too.

• Document sorting
• Complete information extraction
• Machine print, Handwriting
• Bar codes
• Mark fields
• All document layout types, Structured, Semi-structured, Unstructured
• Automated validation.

3) MANAGE
Advanced distribution flows and control in your document processes

ReadSoft DOCUMENTS allows you to verify content, assuring quality, and authorize payments or other actions. You set up distribution rules to suit your business routines. Then the system automatically supports fast, efficient, and accurate processing.

Invoices can be sent simultaneously to more than one place for authorization with minimal risk of being delayed, lost or destroyed because of human error.

A process repository gives you immediate access to any document entered into ReadSoft DOCUMENTS. All documents are gathered in a single database, no matter where they came from. You access them through an easy-to-use web page, which means that you can check on your document flow from anywhere in the world.

Monitoring and controlling are easy

An extensive monitoring capability helps you keep track of what happens in the process. It provides reports and statistics concerning your documents and data processing, and gives you ways to measure the performance of operators, workgroups and the system itself.

Combined with the repository, this useful tool for control, planning and analysis, and monitoring provides you with a complete production audit trail.

In summary, ReadSoft DOCUMENTS allows you to manage the following:

• Process Monitoring
• Short term Archiving
• Approval workflow
• Local and Remote Verification
• Audit Trail

4) INTEGRATION
Seamless integration with all of your business software

ReadSoft DOCUMENTS allows you to automatically verify information on incoming documents against data in your ERP systems, business administration, materials management, logistics software, and any other system where the information might be stored.

The result………..? Shorter handling time, less manual work and results that show on the bottom line.

You decide the level of automation

If you choose, ReadSoft DOCUMENTS can even automatically post transactions with no human intervention. Ultimately, the degree of automation is up to you.

Through the years, we have provided integration with a large number of third-party systems.

Examples are as follows:

• IXOS
• File transfer
• Database interaction
• XML output
• ERP system integration
• SAP
• Oracle Financials

5) INTERCHANGE
ReadSoft DOCUMENTS makes it easy to exchange documents electronically, via secure email. This breakthrough technology gives you much of what you expect from an Electronic Data Interchange (EDI) solution - except the EDI problems.

You benefit from many of the advantages of EDI, such as cost savings, timesavings, and better information control and data security. You avoid the long, expensive process of implementing a standard EDI solution, so what you get is truly easy EDI.

Consists of two parts

• Sender: A small, inexpensive, and easy-to-install piece of software, which sends the information in an encrypted email. It works just like a printer driver. Whenever you produce a document (for example an invoice) on your computer and press Print, the software discovers whether the recipient accepts electronic documents. If so, the document is sent electronically in an encrypted email. If not, it is printed as usual.
• Receiver: A ReadSoft DOCUMENTS system, which receives the email, confirms authenticity and integrity, captures the information and processes it.

Exchangeable documents via electronic email:

• Encryption
• Decryption
• Digital signature/handling
• Secure email sender/receiver
• Automation receipts

Building on more than a decade of experience and the largest number of installations in the world, ReadSoft DOCUMENTS for Invoices is our most powerful and automated invoices processing solution to date. It captures and classifies all kinds of invoices on paper or electronic format. Line items are extracted and interpreted on both single and multi-page invoices. In fact, our line item handling is unequaled on the market.

In a web based approval workflow you can keep track of your invoices wherever they are:

Integrates with your system
The software is designed to easily integrate with any financial system. As the first company to become SAP certified, we have the largest number of integrations to SAP R/3 in the world. We also offer an integration to Oracle Financials.

ROI with ReadSoft
ReadSoft DOCUMENTS is flexible enough to suit both a small business that handles only a few thousand documents per year to a multinational corporation that processes a million documents a month. Both scenarios have typically shown ROI in less than a month.

Proven benefits from many business segments:

• ''In all, we have lowered our invoice handling costs by 40-50%.''
  Staffan Wennberg, Financial Director, TeliaSonera, Sweden.
• ''The time it takes to enter the volumes of work has been greatly reduced.''
  Kevin Prior, Registry Tech. Project Manager, Computershare, Australia.
• ''We are impressed by the benefits of ReadSoft’s product.''
  Phil Wilks, Group Systems Business Controller, MJ Gleeson UK.
• "ReadSoft continues to provide Genesis Imaging with robust enterprise solutions that enable our customers data capture solutions to be extremely automated, integrated and reliable."
  Mark Buckley, General Manager, Genesis Imaging, USA.
  
  Professional Services and Our Guarantee to You

To get the most out of document automation technology for combining the powerful and scaleable ReadSoft software with our dynamic services will give you a reliable system in very little time! Our broad range of professional services and the extensive experiences of ReadSoft from their thousands of installations worldwide mean that you can be confident that we will satisfy your business needs and ensure a quick ROI!